ACT Volunteer Role Description

Program Volunteer Administrative Assistant

(Recruiting)




Programme


Program Volunteer Resources

Supervisor


Program Volunteer Resources Manager

ACT's
Mission Statement


The AIDS Committee of Toronto (ACT) develops and delivers innovative programs and services that promote the dignity, health and well-being of individuals and communities living with, affected by and at risk for HIV/AIDS..




Purpose


To provide administrative, clerical and organizational support to the Program Volunteer Resources Manager

Benefits


1- Professional experience in a fast paced, unique office environment that provides volunteer management and human resource management support to a large team of Program Coordinators.
2- Excellent opportunity to learn how a not-for-profit community based social service organization operates.
3- Assist in the develoment and ccoordination of volunteer training.
4- Opportunity to work with individuals from diverse communities and to gain a greater awareness of community issues.

Time Commitment


16 hours per week
for 6 months

Duties


The Volunteer will:
- Provide administrative and clerical support to the Manager of Program Volunteer Resources.
- Assist the Manager in coordinating all aspects of the Core Skills Training Program: preparing all training materials; coordinating training logistics; note taking; room set up and take down; booking caterers; etc...
- Assist Manager in coordinating all aspects of the In-Service Training Series.
- Assist in maintaining confidential volunteer records, files and database management.
- Coordinate and maintain Department's filing system ( electronic and hard copy documents ).
- Data entry.
- Work on special projects as assigned by the Manager.
- Other duties as assigned.

Personal Qualities
and Skills


Required Qualities & Skills:
- Excellent communication, written and organizational skills.
- A sensitivity and professionalism for the confidential nature of all Program information.
- Ability to problem solve and to work independently with a minimum amount of supervision.
- Works well in a structured team environment.
- Strong time management skills that allows the individual to manage competing priorities and deadlines.
- Flexibility in hours that may include working evenings and weekends during peak training periods.
- Proficient with computers, Microsoft Word, Excel and Power Point.

Training
Requirements


Volunteer Core Skills Training, On-the-job Training with Supervisor and/or other Volunteers



For more information about or to apply for this role, contact:
Program Volunteer Resources Manager
AIDS Committee of Toronto
399 Church Street, 4th floor
Toronto, M5B 2J6

phone: (416) 340-2437