| Human Resources Position Description: Finance & Payroll Administrator |
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Accounting · Collects and analyzes historical financial data to assist in the budgeting process. · Prepares and files CCRA Canada Customs and Revenue Agency reports and forms. · Distributes monthly detailed financial statements and responds to staff enquiries, giving out information and resolving discrepancies. · Analyzes prepaid, receivable, payable and special event deferred revenue accounts and verifies allocation accuracy. · Transfers deferred event revenue to earned and prepaid special event expenses. · Analyzes and prepares audit file lead sheets and backup documentation. · Liaises with external auditors to provide information and ensure smooth audit tests. · Analyzes general ledger accounts and project expenses to determine and qualify variances. · Determines and processes monthly agency accruals, adjustments and corrections. · Prepares the monthly aged trial balance and reconciles sub-ledgers to the General Ledger. · Completes other accounting duties as assigned from time to time. Bookkeeping · Key enters information to perform the monthly data integrity check of accounting software. · Maintains general journal entries and creates new cost centres and accounts ensuring consistent coding structure. · Closes the year after running year-end reports such as posting sequences, general ledger transaction reports and batch status reports. · Key enters all agency banking transactions and reconciles bank account(s) which include term deposits, bank transfers, cheques issued, agency deposits, credit card receipts, electronic file transfers, stop payments, money orders, bank drafts, returned items, fundraising floats, debit and credit memos, miscellaneous bank charges, and preauthorized payments. · Verifies the accuracy of daily deposit spreadsheets. · Prepares and files government reconciliation reports for tax rebates, such as HST. Accounts Receivable · Key enters receipts such as cash, cheques, electronic file transfers and credit card payments. · Verifies and reconciles development department batches to ensure revenue has been recorded and equals receipts deposited. · Processes agency receivables such as tenant rent, cost recovery invoices employee advances and posts information to the General Ledger. · Reconciles accounts receivable sub-ledger and clearing accounts. · Prepares the monthly aged trial balance and clearing account and reconciles sub-ledgers to the General Ledger. · Analyzes and collects overdue accounts. Financial Reporting · Assists the Director of Operations in the preparation of financial reporting for funders. · Prepares analytical reports as required in spreadsheet format (Excel). · In the absence of the Director of Operations, prepares financial statements, ensures payroll distribution and completes revenue recognition. Payroll and Benefits Administration · Processes and verifies semi-monthly payroll through payroll service. · Researches employee payroll issues and prepares manual calculations as necessary. · Reconciles and prepares monthly payroll deductions. · Reconciles health, insurance, pension and RRSP benefits on a monthly basis. · Provides benefits orientation and administration for all staff. · Maintains personnel files. · Prepares semi-monthly payroll journal entries including accruals and adjustments. · Prepares and files government reconciliations reports, such as EHT and WSIB · Prepares annual preliminary T4A spreadsheet. · Verifies annual T4 summaries. Other · Attends all meetings called by management when scheduled during regular working hours. · Participates on teams and internal/external committees as requested. · Complies with ACT policies and procedures. · Performs other related duties as assigned. |
