Human Resources Position Description: Accounting Analyst



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Position Title:
.Accounting Analyst
Department:
Operations
Reporting to:
Director of Operations
Category:
Bargaining Unit
Last Updated:
08/05/2008
Hours per week:
37.50
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Summary:
Performs Accounts Payable duties as well as general financial and accounting activities including the processing, updating and maintenance of monthly gifts to the agency. Specific duties and responsibilities will also include, but are not limited to the following and may be subject to change:


General Financial/Accounting
  1. Determines and distributes cost recoveries such as postage, photocopying, business reply mail and long distance telephone charges.
  2. Maintains the agency petty cash, summarizing activity and preparing allocations.
  3. Implements controls to and distributes taxi chits.

Accounts Payable
  1. Reviews purchase orders for potential duplication, accuracy, approval, documentation, allocation, as well as potential tax exemption and takes corrective actions.
  2. Creates blanket purchase orders for recurring expenses.
  3. Processes disbursements such as invoices, credit memos, cash advances, payroll advances, expense reports, contracts, fees for service, honoraria and cheque exchanges.
  4. Reconciles and prepares vendor T4A's and summaries
  5. Processes and documents provincial sales tax exemptions.
  6. Responds to supplier enquiries and reconciles monthly supplier statements.
  7. Maintains the purchase order database to assume department authorizations, approvals, payments and voids are entered into system.

Monthly Gifts Processing
  1. Key enters new monthly donor information and/or update donor records.
  2. Processes monthly preauthorized bank deposits and credit card donations.
  3. Tracks gift information and proactively solicits updated banking/credit card information.
  4. Liaises with the Individual Giving Officer to ensure accuracy of donor and monthly gift information.
  5. Receives and processes daily credit card donations.
  6. Runs daily IC Verify reports once data is entered into donor database by Individual Giving Officer.

Other
  1. Performs necessary backup function for the Office Coordinator.
  2. Assists Senior Financial Analyst in the setup and operation of the finance room at fundraising events and to act as emergency lead in absence of Senior Financial Analyst.
  3. Provides work direction, supervision and ongoing support to finance volunteers in the office.
  4. Attends all meetings called by management when scheduled during regular working hours.
  5. Participates on teams and internal/external committees as requested by the Director of Finance and Administration.
  6. Complies with ACT policies and procedures.
  7. Performs other related duties as assigned.